CHAPTER-I

1.1              Please throw light on the background of this  hand book.

Democratic form of Govt. is adopted as the best form of Govt. throughout the world . It is the Govt. of the people , by the people and for  the people . Unlike autocratic form of Govt. , it distributes the fruits of justice , equality and liberty among all its people. The people is the key star in all its administrative machinery . Some rights are fundamental in nature for all round development of the people. Right to Information is one of the most important right to get the people involved in the development process. It  negates to the official secret Acts passed in the year 1923 .

1.2              Objective/Purpose of the hand Book

The objective of the Right to Information Act 2005 is to bring transparency and accountability in the administration and to make the people aware of the every activities of the Govt.  except the nuclear and strategic affairs of the Country. Being aware of the facts , figures ,policies and programme of the Govt., people to take part in the decision making and implementation. This Act has a far  reaching relevance establishing the right of people to get the information enshrined in the Act.

1.3.      Who are the intended users of this hand-book?

            Asst. PIO- Sri  Sarbeswar Nayak

                      PIO- Smt.  Bijay Laxmi Jena

            1^st Appellate Officer- Sub-Collector,Jajpur

1.4       Organisation of the information in this hand book

            Record

Documents

Files

CDs

Floppies

1.5  Definitions(Please provide definitions of various terms used in the hand book)

“Information”  means any material  is any form including records, documents, memos, emails ,opinions, advices, press release ,circular indene log books , contracts , reports, papers, samples, models  data in article held in any electronic form and information relating to any private body which can  be accessed by the public authorities under any other law for the time being in force.

“State Public Information Officer” means the State Public Information Officer designated under sub section-I includes the State Asst. Public Information Officer designated as such under sub section-II of section-V.

1.6       Contact person in case somebody wants to get more information

            Sri  Debi prasanna Dhal,Head Clerk

1.7       Procedure and Fee structure for getting information not available  in the hand book

            Dissemination of information through Telephonic message.

CHAPTER-II

PARTICULARS OF ORGANISATION,FUNCTIONS AND DUTIES

2.1              Objective/purpose of the public authority

Maintenance of law and Order

Provision of Revenue Administration and Panchayat administration.

Supervision on social security measures and food security measures

Women and Child health case

Conduct of general election and publication of electoral rolls

Over all supervision of the subdivision.

2.2              Mission of public authority

      To be a developed sub division in all respects.

2.3              Brief History of the Public authority

Reopening the history of the  Organization, it reflects this august organization started working since 1939 and Prafulla Ch. Tripathy was the first Sub-Divisional Magistrate of Jajpur .

2.4              Duties of Public authority

(a)    To hold court and deal with the following section of CRPC

94,97,107,108,109,110,133,144,145,146,147

            (b)  Deal with case U/S 22,23 of OLR Act.

            ©   To grant license to retailers under  PDS.

(d)          To sanction the beneficiaries under ODP,OAP,WP,OH,NFBS of social welfare schemes of Govt.

(e)          To act as Electoral Registration Officer

(f)            To deal with the certificate cases under OPDR Act-1962

(g)          Act as the Chairman of the Dowry Prohibition Board.

(h)          To organize and supervise TLC

(i)            To enquire into the petition and redressing the grievances .

2.5              Main activities of the Public authority

Smooth maintenance of law and order. Supervision of revenue administration.

Food and social security measures.

2.6              List of services being provided by the Public authority  with a brief write up on them.

(a)                To keep peace and public tranquility .

(b)               Providing financial assistance under the social security schemes.

(c)                To preserve, protect and foster the rights of the SCs and STs .

2.7  Organization structure

2.8      Expectation of the Public Authority from the Public.

(a)                To keep peace and public tranquility in tact.

(b)               To be involved in Govt. sponsored developmental projects.

2.9  Arrangement and methods for public participation

Through  work shops, seminars, Public meeting

2.10          Mechanism available for  monitoring the service delivery and public grievance

One grievance Cell is functioning headed by the Sub-Collector in assistance with Sri  Debi prasanna Dhal,Head Clerk

2.11          Address of the Main Office

Sub-Collector Office, Jajpur

At/Po-Jajpur

Dist-Jajpur

Telephone- 222322(o)

Residence-222050®

2.12          Morning Hour- 10AM

Closing Hour- 5 PM

CHAPER-III

Powers and Duties of Officers and Employees

CHAPTER-IV

Rules and Regulations and Manuals

CHAPTER-VI

CATEGORY OF DOCUMENT

CHAPTER-VIII

CHAPTER-IX

What is the Procedure followed inn decision making?

9.1              Procedure mentioned in CRPC to deal with the cases of preventive sections

Procedure settled by the Govt. of Orissa W&CD Department for various social defence .

9.2              What are different levels through which a decision process moves ?

Subdivision Officers for the concerned sections.

Revenue Officers

Sub- Collector

9.3              What are the arrangements to communicate the decision to the Public?

Through open pronouncement of the court cases

Certified copies of the documents

Case records

9.4              Sub-Divisional Officers and revenue Officers

9.5              Who is the final authority that waits the decision?

Sub-Collector

CHAPTER-X

DIRECTORY OF OFFICERS AND EMPLOYEES

CHAPTER-XI

The Monthly remuneration  of the Employees

.

CHAPTER-XIII

THE MANNER OF EXECUTION OF SUBSIDY PROGRAMME

Name of the programme Name- Public Distribution System- State OAP ,DP,NFBS

Duration of the Programme/Scheme- Permanent

Objectives of the Programmes- To provide essential commodities

                                                   To provide financial assistance to the destitute person

Physical and financial targets of the programme

Prerequisite for the benefits-      Destitute and poor persons has to apply in prescribed forms to the BDOs and E.O.s of the Municipality.

Procedure to avail the benefit of the programme- After receipt of application BDO/EO to verify the Extension officers and sponsored the names to the Sub-Collector on priority basis after vacancy .

Criteria for deciding eligibility – Poorest/Poorer /Poor

Basing on the target of the particular block and Municipality.

Details of the Benefits-  The beneficiaries have been provided Rs. 200/month . For OAP,ODP and NOAP ,Rs 10000/-m under NFBS one time.

Procedure of the distribution  of the subsidy – Subsidy through essential commodities

On 15^th of each succeeding month the benefits are being distributed to the beneficiaries at GP point on Janaseva Dibas.

Where to apply- Before the BDO/EO Municipalities as his residential jurisdiction

Application Fees- On free of cost

Other fees-No other fees.

Application format- Plain Paper

Prescribed format for each scheme is available at block and municipality level.

List of attachments –

(a)                Age proof of the applicant

(b)               Copy of the Photo Identity card

(c)                Copy of the Voter list

Format of attachments- Other certificate like enquiry report of the Extension Officers, tax Collectors and Revenue Supervisors are to be mentioned on the body of the application form.

Where to contact in case of process related complain- The applicant may contact BDO/EO Municipality and Sub-Collector .

Details of the available funds- Available at Block and Municipality Level.

CHAPTER – XIV

PARTICULARS OF RECIPIENTS OF CONCESSIONS PERMITS OR AUTHORIZATION GRANTED BY

Name of the Programme- Authorization to the persons as a retailers under PDS to sell essential commodities .

Objective- To sell essential commodities to the consumers on production of consumer cards at the Govt. fixed price.

Target set- 1102

Eligibility- Name sponsored by the block level advisory committee and town vel advisory committee for municipality areas .

Criteria for the eligibility- Taking into consideration of their financial stability and strength of the consumers .

Procedure to avail the benefits- Through license under PDS.

Time Limit for the authorizations- For a financial Year

Application fees- License fees Rs 500/- per commodity and security money Rs 1000/- per retailer

Application format- Form No –A of the OPD control order 2008

CHAPTER-XV

NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS

Rules and Regulations  fixed by the Govt. time to time.

CHAPTER-XVI

INFORMATION AVAILABLE IN ELECTRONIC FORM

Electoral rolls are available in electronic  media .

CHAPTER-XVII

PARTICULARS OF THE FACILITIES AVAILABLE TO CITIZEN FOR OBTAINING INFORMATION

• Office Library
• Notice Board
• Exhibition
• Inspection of Records in the Office
• System of issuing of copies of the documents
• Printed manual available